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176310
HEALTH INFORMATION COORDINATOR 3
MS511     $38,230 - $68,806
Creation Date: 01/05/2024
Change Date: 01/08/2024

FUNCTION OF WORK:
To collect, prepare, maintain, store, and process patient information and data.
LEVEL OF WORK:
Experienced.

SUPERVISION RECEIVED:
General from a Health Information Supervisor or other higher-level agency personnel.
SUPERVISION EXERCISED:
May exercise functional supervision over lower-level staff.
LOCATION OF WORK:
Statewide.
JOB DISTINCTIONS:
Differs from Health Information Coordinator 2 by the presence of advanced level duties.
 
Differs from Health Information Supervisor by the absence of direct supervision.
EXAMPLES OF WORK:
EXAMPLES BELOW ARE A BRIEF SAMPLE OF COMMON DUTIES ASSOCIATED WITH THIS JOB TITLE. NOT ALL POSSIBLE TASKS ARE INCLUDED.

Reviews, classifies, and maintains health care records by updating patient files, filing, compiling statistics, and identifying and correcting record errors on reports.

Retrieves and updates patient records upon request and maintains custody files for records removed from department.

Conducts in-depth interviews to complete and/or update information and eliminate discrepancies in patient data.

Verifies patient eligibility for hospital and/or social services by interpreting and applying Federal, State, and facility policies and procedures to accomplish admission and/or discharge.

Communicates hospital rules and regulations to patients and third parties.  

Assist physicians and other healthcare workers in health records requirements and policies.

Identifies patients by obtaining a unique hospital number or assigning a number to new patients.

Maintains statistical tallies of inpatient and outpatient admit/discharge transactions.

Completes forms for departmental productivity reports and hospital record keeping.

Screens patient charts during discharge to schedule and coordinate follow-up clinic appointments.

Notifies patient records section of discharge and routes a record of services provided to patient billing section.

Escorts patients to the appropriate unit(s) when necessary.
QUALIFICATION REQUIREMENTS:
MINIMUM QUALIFICATIONS:
Three years of experience in which clerical work was a major duty. Two years of experience must have been in a medical setting.
 
SUBSTITUTIONS:
Training in a business or clerical-related curriculum in a business school or technical institute will substitute for the required experience on the basis of six months of training for six months of experience.
 
Completion of a business or clerical-related curriculum in a business school or technical institute will substitute for one year of the required general experience 
 
College training will substitute for the required experience on the basis of 15 semester hours for six months of experience.
 
NOTE: 
Business or technical school training with less than completion will only be credited in six month increments.  Similarly, college training will only be credited in 15 semester hour increments.
 
NOTE:
Any college hours or degree must be from an accredited college or university.