174140
PROCUREMENT ANALYST 3
AS615 $42,952 - $84,302
Creation Date: 09/06/2021
Change Date: 01/01/2025
FUNCTION OF WORK:To procure goods and/or services that are outside of the scope of the Office of State Procurement.
LEVEL OF WORK:SUPERVISION RECEIVED:Direct from a Procurement Supervisor or Procurement Manager. Other reporting relationships may be approved by State Civil Service.
SUPERVISION EXERCISED:May provide guidance to lower-level procurement professionals and/or other agency personnel relative to the procurement process.
JOB DISTINCTIONS:Differs from Procurement Analyst 2 by the presence of advanced-level procurement duties.
Differs from Procurement Specialist by the absence of responsibility for serving as a technical specialist for highly complex procurement activities.
CORE COMPETENCIES:
IDENTIFIED BY STATE CIVIL SERVICE, CORE COMPETENCIES ARE THE KNOWLEDGE, SKILLS,
ABILITIES AND BEHAVIORS BASED ON THE WORK TASKS OUTLINED IN THE EXAMPLES OF WORK.
MORE INFORMATION ON THE SCS COMPETENCY MODEL CAN BE FOUND
HERE.
| Building and Supporting Teams | Communicating Effectively | Demonstrating Accountability |
| Following Policies and Procedures | Making Accurate Judgments | Managing Resources |
| Using Data | | |
EXAMPLES OF WORK:EXAMPLES BELOW ARE A BRIEF SAMPLE OF COMMON DUTIES ASSOCIATED WITH THIS JOB TITLE. NOT ALL POSSIBLE TASKS ARE INCLUDED.
Applies the Procurement Code in order to perform the full range of professional procurement activities for a state agency. Determines appropriate method of procurement in accordance with state laws and regulations.
Procures through proper specification development, solicitation, evaluation of bids, vendor selection, and award to the lowest responsible and responsive vendor whose bid meets the requirements and criteria set forth in the solicitation.
Corresponds with vendor and agency staff, verbally or written, on contract terms, deliveries, quality, and order changes. Resolves discrepancies as needed.
Provides guidance to agency personnel on the procurement code, as well as applicable policies and procedures relative to appropriate method of procurement for the goods and/or services to be purchased.
Schedules and conducts pre-bid conferences as required.
Consolidates purchases of common items to obtain maximum economic benefit for the entire agency.
Collects and analyzes statistical data and related information; may recommend solutions to resolve procurement challenges.
Follows up on delivery, receipt and quality of materials.
Maintains records of procurement transactions and qualified vendors.
QUALIFICATION REQUIREMENTS:MINIMUM QUALIFICATIONS:
Five years of experience in procurement, contracts or grants management, financial management, accounting, or auditing; OR
Six years of full-time work experience in any field plus two years of experience in procurement, contracts or grants management, financial management, accounting, or auditing; OR
A bachelor's degree plus two years of experience in procurement, contracts or grants management, financial management, accounting, or auditing; OR
An advanced degree plus one year of experience in procurement, contracts or grants management, financial management, accounting, or auditing.
EXPERIENCE SUBSTITUTION:
Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.
Designation as a Certified Professional Public Buyer (CPPB), a Certified Public Procurement Officer (CPPO), or a National Institute of Governmental Purchasing Certified Procurement Professional (NIGP-CPP) will substitute for a maximum of one year of the required experience.