170830
HUMAN RESOURCES ASSISTANT DIVISION ADMINISTRATOR
AS621 $64,501 - $126,547
Creation Date: 07/15/2001
Change Date: 01/01/2025
FUNCTION OF WORK:To manage major program components and to assist in the administration of a division within the Department of Civil Service.
LEVEL OF WORK:SUPERVISION RECEIVED:Direct from a Human Resources Division Administrator. May receive supervision from higher-level personnel.
SUPERVISION EXERCISED:Direct over Human Resources Consultant Supervisors and/or lower-level professional human resources personnel.
LOCATION OF WORK:Department of Civil Service.
JOB DISTINCTIONS:Differs from Human Resources Consultant Supervisor by the presence of responsibility for assisting in the overall management of a division.
Differs from Human Resources Division Administrator by the absence of final responsibility for all division activities.
CORE COMPETENCIES: CORE COMPETENCIES HAVE NOT BEEN IDENTIFIED BY STATE CIVIL SERVICE FOR THIS JOB TITLE.
MORE INFORMATION ON THE SCS COMPETENCY MODEL CAN BE FOUND
HERE.
EXAMPLES OF WORK:EXAMPLES BELOW ARE A BRIEF SAMPLE OF COMMON DUTIES ASSOCIATED WITH THIS JOB TITLE. NOT ALL POSSIBLE TASKS ARE INCLUDED.
Assists a division administrator in analyzing work activities, overseeing special projects, and developing and implementing policies and procedures.
Provides guidance and leadership to lower-level employees and reviews completed assignments for conformity to standards and policies.
Reviews projects and reports of staff members for suitability and conformance to established policy.
Conducts special projects as assigned by a division administrator or the Civil Service Director.
Meets regularly with Human Resources Directors and other administrative or executive personnel relative to the effectiveness of division programs in meeting the personnel needs of the agency.
Assists in the development and manages implementation of new and innovative projects designed to improve a broad range of human resource management services to agencies and employees.
Manages and directs the job classification program to establish, revise, or abolish jobs and to allocate and reallocate positions to jobs.
Confers with department and agency personnel relative to the allocation of positions and the development of jobs for positions unique to the organization.
Confers with the Civil Service Director relative to job evaluation requests and problems and recommends alternative courses of action.
Manages the ongoing research of existing Civil Service Rules and policies and the preparation of recommendations for changes.
Evaluates and recommends appropriate action to the Civil Service Director concerning position details, job appointments, and extended restricted appointments.
Reviews and makes recommendations relative to requests for special Civil Service Rule applications such as unclassified position status requests, special overtime pay provisions, and special pay provisions.
Monitors the implementation of all employee layoff activities, assures that agencies are following the layoff rules and approves or denies exceptions to the rules.
Manages, directs, and supervises the certification of eligible lists as well as the recruiting of applicants and the administration of tests.
Manages and directs the development and administration of selection procedures and criteria to include minimum qualifications, experience and training ratings, and the development of written tests.
Interprets, develops, and implements policies and rules to ensure uniform, consistent selection procedures and criteria.
QUALIFICATION REQUIREMENTS:MINIMUM QUALIFICATIONS:
Seven years of human resources experience; OR
Six years of full-time experience in any field plus four years of human resources experience; OR
A bachelor’s degree plus four years of human resources experience; OR
An advanced degree in human resources, business administration, public administration, industrial and organizational psychology, organizational behavior, or a Juris Doctorate plus three years of human resources experience.
EXPERIENCE SUBSTITUTION:
Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.
Designation as a Society for Human Resource Management Certified Professional (SHRM-CP) or Senior Certified Professional (SHRM-SCP), Professional in Human Resources (PHR), or a Senior Professional in Human Resources (SPHR) will substitute for a maximum of one year of the required experience.