STATE UNIFORM PAYROLL ANALYST 1

AS616 $45,968 - $90,210
Creation Date: 06/29/1987
Change Date: 02/02/2026

FUNCTION OF WORK:
To perform work in a statewide compensation management program within the Office of State Uniform Payroll (OSUP).

LEVEL OF WORK:
Entry

SUPERVISION RECEIVED:
Close from higher-level supervisory personnel such as State Uniform Payroll Manager.

SUPERVISION EXERCISED:
None.

JOB DISTINCTIONS:
Differs from State Uniform Payroll Analyst 2 by the absence of experienced level responsibilities.

CORE COMPETENCIES:
CORE COMPETENCIES HAVE NOT BEEN IDENTIFIED BY STATE CIVIL SERVICE FOR THIS JOB TITLE. MORE INFORMATION ON THE SCS COMPETENCY MODEL CAN BE FOUND HERE.

EXAMPLES OF WORK:
EXAMPLES BELOW ARE A BRIEF SAMPLE OF COMMON DUTIES ASSOCIATED WITH THIS JOB TITLE. NOT ALL POSSIBLE TASKS ARE INCLUDED.

Serves as an analyst in performing tasks/functions in a statewide compensation management program within the Office of State Uniform Payroll (OSUP).

Assists in analyzing all garnishment notices and judgments for entry into the Human Resource (HR) Integrated Statewide Information System (ISIS) and establishes priority for multiple garnishments. Initiates payments after receipt of judgments and stops garnishment upon notice of release from appropriate authority. Assures the withholding and deposit of garnishment fees with State Treasure's Office for reimbursement to Division of Administration (DOA).

Assists in the preparation and reconciliation of Employer's Quarterly Federal Tax Return, Employer's Reconciliation Louisiana Tax Withheld, and Wage and Tax Statement and remittance of all taxes and wages under ISIS HR to the Internal Revenue Service, La. Department of Revenue and Social Security Administration. Prepares adjustments to tax remittance as required.

Assists in preparing adjustment transactions, reconciliation's, reports and fund transfers affecting all payroll deductions within one consolidated payroll clearing fund.

Confers with federal government, State of Louisiana, and multiple state agencies regarding changes in laws and procedures that impact all aspects of wage and tax withholdings, benefits and garnishments. Researches changes in laws to assure correct calculations and disposable income for taxes, benefits and garnishments.

Presents material to train statewide agencies on office policies and procedures, flexible benefits plan, benefits, federal/state reporting requirements and laws, garnishments and best business practices.

Assists in vendor check payments. Inputs payment parameters, block or cancel payments, schedule payment runs for each wage type (deduction), audit and approve remittance reports before initiating payment. Reviews and balances financial postings before checks and electronic fund transfers (EFT) creation.

Assists in preparing documents to submit tax remittance and reporting on multiple states for employees paid in Louisiana but living in another state. Researches multiple state laws to assure proper set up of taxes.

Prepares calendars for Electronic Fund Transfer (EFT), Electronic Fund Tax Payment System (EFTPS) to determine federal holidays, settlement dates and period ending dates for the transmission of employee pay and all taxes

Stores, classifies and files retention records for office. Scans records into appropriate files in accordance with internal procedures of office. Reviews records on a periodic basis to assure that they are being maintained in good order.

Prepares bank reconciliation and proof of cash in conjunction with the Human Resource (HR) Integrated Statewide Information System (ISIS) bank interfaces. Processes, balances and records all deposits of cash. Handles the void and reissue of checks and electronic fund transfers (EFT) through the Human Resource (HR) Integrated Statewide Information System (ISIS).

Analyzes, generates and approves 1099 MISC to correctly report deceased wages. Manually produces 1099 INT for reporting interest payments. Coordinates functions between Human Resource (HR) Integrated Statewide Information System (ISIS) and AFS to produce and distribute 1099's.

Provides assistance and guidance to user agencies and vendors as related to taxes, wages, benefits and garnishments.

Participates in special projects as assigned.

QUALIFICATION REQUIREMENTS:
MINIMUM QUALIFICATIONS:
Three years of experience in accounting, auditing, financial operations, payroll, banking, or human resources; OR

Six years of full-time experience in any field plus twenty-four semester hours in accounting; OR

A bachelor's degree with twenty-four semester hours in accounting; OR

A bachelor's degree in accounting, finance, business administration, management, economics, statistics public administration, or human resources; OR

An advanced degree in accounting, finance, business administration, management, economics, quantitative methods, statistics, public administration, or human resources; OR

Possession of a Certified Public Accountant (CPA) license.

EXPERIENCE SUBSTITUTION:
Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.