101610
STATE PROCUREMENT MANAGER
AS622 $69,014 - $135,408
Creation Date: 06/29/1987
Change Date: 02/02/2026
FUNCTION OF WORK:Manages the procurement of goods and services on a statewide basis on behalf of all state agencies and participating local government units, which includes the regulatory review of related contracts and grants.
LEVEL OF WORK:SUPERVISION RECEIVED:Broad direction from the State Procurement Deputy Director. May receive supervision from higher-level personnel.
SUPERVISION EXERCISED:Subordinate staff consists of State Procurement Supervisors and State Procurement Analysts. Other combinations may be considered by SCS.
JOB DISTINCTIONS:Differs from State Procurement Supervisor by the presence of managerial responsibility for one or more statewide procurement functions.
Differs from State Procurement Assistant Director by the absence of responsibility for serving as a technical consultant and subject matter expert for the largest and most complex statewide procurement functions to include final review and delegated approval authority at the highest level.
CORE COMPETENCIES:
IDENTIFIED BY STATE CIVIL SERVICE, CORE COMPETENCIES ARE THE KNOWLEDGE, SKILLS,
ABILITIES AND BEHAVIORS BASED ON THE WORK TASKS OUTLINED IN THE EXAMPLES OF WORK.
MORE INFORMATION ON THE SCS COMPETENCY MODEL CAN BE FOUND
HERE.
| Accepting Direction | Building and Supporting Teams | Communicating Effectively |
| Demonstrating Accountability | Driving Results | Following Policies and Procedures |
| Leading Effective Teams | Making Accurate Judgments | Managing Programs |
| Managing Stakeholders | | |
EXAMPLES OF WORK:EXAMPLES BELOW ARE A BRIEF SAMPLE OF COMMON DUTIES ASSOCIATED WITH THIS JOB TITLE. NOT ALL POSSIBLE TASKS ARE INCLUDED.
Exercises final review and approval authority, as delegated by the State Procurement Director, over solicitations, contracts, and the procurement of goods and services, including professional, personal, consulting and social services.
Coordinates and manages the work activities of a procurement team; participates in the selection process of employees.
Manages the preparation of regular and special reports.
Manages use of procurement programs and technology.
Analyzes and evaluates policy and procedural changes by translating broad policies into operational plans of action; ensures operational and administrative efficiencies.
Confers, corresponds and conducts meetings with agency administrators and other state personnel, private industry, and other governmental bodies in order to seek information and explain policies, rules and regulations.
Manages the research and development, award, and management of a number of complex statewide contracts for a variety of commodities ensuring compliance with laws, policies, and procedures.
Provides interpretation of policies, procedures, rules, regulations, revised statutes and internal guidelines to agency personnel and to vendors.
Works to resolve any concerns from vendors, public officials, and agency personnel; seeks input from executive management or legal counsel when needed.
May present and explain circumstances surrounding a disputed award.
May participate in planning, organizing, and conducting training classes for agency users related to State Procurement processes.
Provides guidance and oversight in the development of training manuals, guides, and materials to assist agencies, in-house personnel and vendors in procurement compliance.
Performs final review of solicitations (including contractual services) within the delegated approval authority amount for non-exempt agencies where a procurement has exceeded the agency's delegated authority amount.
Evaluates and provides an approval recommendation for emergency, sole source, and proprietary purchases as authorized.
Provides oversight for the regulatory supervision of state agencies and serves as a liaison when necessary.
Participates as necessary in protests of solicitations, awards, suspensions, and disbarments.
May serve as an expert on the procurement of specialized items.
Writes narratives and develops charts to display sequence of procedures, divisions of responsibility, origin and flow of documents, commodities, tasks, etc.
Examines, for accuracy and comprehensiveness, documents involved in the procurement process such as requisitions, purchase orders, contract release orders, bid tabulations, etc.
Assists in planning, organizing, and conducting inspection and training programs for agencies.
Assists in determining goals and implementing plans for special programs.
Maintains compliance with budgetary provisions for personnel salaries, equipment, materials, services, and programs as assigned; assists in long and short-term budget forecasts and in making recommendations for appropriate actions.
QUALIFICATION REQUIREMENTS:MINIMUM QUALIFICATIONS:
Seven years of experience in procurement, contracts or grants management, financial management, accounting, or auditing; OR
Six years of full-time work experience in any field plus four years of experience in procurement, contracts or grants management, financial management, accounting, or auditing; OR
A bachelor's degree plus four years of experience in procurement, contracts or grants management, financial management, accounting, or auditing; OR
An advanced degree plus three years of experience in procurement, contracts or grants management, financial management, accounting, or auditing.
EXPERIENCE SUBSTITUTION:
Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.
Designation as a Certified Professional Public Buyer (CPPB), a Certified Public Procurement Officer (CPPO), or a National Institute of Governmental Purchasing Certified Procurement Professional (NIGP-CPP) will substitute for a maximum of one year of the required experience.