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168110
ADMINISTRATIVE PROGRAM SPECIALIST-C
AS615     $42,952 - $84,302
Creation Date: 01/17/2005
Change Date: 08/16/2024

FUNCTION OF WORK:
To perform responsible, administrative functions in support of an organizational unit.

OR

To manage a specialized departmental or statewide program.
LEVEL OF WORK:
Advanced
SUPERVISION RECEIVED:
General from higher-level supervisory personnel.
SUPERVISION EXERCISED:
May supervise 1-2 lower level personnel.
LOCATION OF WORK:
May be used by all state agencies.
JOB DISTINCTIONS:
Note: Agency impact, hierarchy, and reporting relationship patterns will be considered when making allocations to this level.

Differs from Administrative Program Specialist--B by the presence of a higher degree of complexity, impact, or independence in assigned duties and program areas.

Differs from Executive Staff Officer by the absence of responsibility for serving as special assistant to an Assistant Secretary or equivalent.
CORE COMPETENCIES:
IDENTIFIED BY STATE CIVIL SERVICE, CORE COMPETENCIES ARE THE KNOWLEDGE, SKILLS, ABILITIES AND BEHAVIORS BASED ON THE WORK TASKS OUTLINED IN THE EXAMPLES OF WORK. MORE INFORMATION ON THE SCS COMPETENCY MODEL CAN BE FOUND HERE.

Communicating Effectively	Displaying Expertise	Driving Results
Driving Vision and Purpose	Making Accurate Judgments	Managing Performance
Managing Resources	Pursuing Professional Development	Thinking Critically
Using Data

EXAMPLES OF WORK:
EXAMPLES BELOW ARE A BRIEF SAMPLE OF COMMON DUTIES ASSOCIATED WITH THIS JOB TITLE. NOT ALL POSSIBLE TASKS ARE INCLUDED.

ADMINISTRATIVE FUNCTIONS
Performs responsible duties related to the proper operation, coordination, and management of at least two of the following administrative functions:

Budget, Contracts/Grants, Fiscal Management (payroll, payables, receivables, etc.), Information Technology, and Personnel.

PROGRAM MANAGEMENT
Manages the operations of a departmental or statewide program, including fiscal responsibility for purchasing and budgetary reporting.

Establishes, implements, and revises (as necessary) the program?s standards and guidelines.

Coordinates program information by maintaining databases, generating reports, and ensuring information integrity; may require presentation of information in workshops, meetings, etc.

Performs certification and eligibility duties as it relates to the program.

Ensures program compliance to Federal and State regulations.

Administers contracts (such as property leases and service agreements) as they pertain to the program.

May supervise a small program support staff.

May require a special license and/or continuing education in the program field.

May serve as a member of a board or committee relevant to the program?s mission.
QUALIFICATION REQUIREMENTS:
MINIMUM QUALIFICATIONS:
Five years of experience in administrative services; OR

Six years of full-time work experience in any field plus two years of experience in administrative services; OR

A bachelor's degree plus two years of experience in administrative services; OR

An advanced degree plus one year of experience in administrative services.

EXPERIENCE SUBSTITUTION:
Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.