167750
ARCHIVES SPECIALIST C
AS615 $42,952 - $84,302
Creation Date: 03/17/2003
Change Date: 10/01/2022
FUNCTION OF WORK:To perform professional archival activities related to the identification, collections, preservation, and maintenance of records and artifacts.
LEVEL OF WORK:SUPERVISION RECEIVED:Typically direct from an Archives Supervisor. May receive supervision from higher level personnel.
SUPERVISION EXERCISED:May exercise functional supervision over lower level personnel.
LOCATION OF WORK:JOB DISTINCTIONS:Differs from Archivist B by the presence of advanced level duties and responsibilities.
Differs from Archivist Supervisor by the absence of direct supervisory responsibilities.
CORE COMPETENCIES:
IDENTIFIED BY STATE CIVIL SERVICE, CORE COMPETENCIES ARE THE KNOWLEDGE, SKILLS,
ABILITIES AND BEHAVIORS BASED ON THE WORK TASKS OUTLINED IN THE EXAMPLES OF WORK.
MORE INFORMATION ON THE SCS COMPETENCY MODEL CAN BE FOUND
HERE.
| Championing Continuous Improvement | Developing Plans | Displaying Expertise |
| Driving Results | Focusing on Customers | Making Accurate Judgments |
| Managing Performance | Managing Resources | Thinking Critically |
| Training Others | Using Data | |
EXAMPLES OF WORK:EXAMPLES BELOW ARE A BRIEF SAMPLE OF COMMON DUTIES ASSOCIATED WITH THIS JOB TITLE. NOT ALL POSSIBLE TASKS ARE INCLUDED.
Note: Persons allocated to this job title may be required to perform activities in each of the following program areas: Acquisitions, research, conservation, records management/micrographics or educational outreach.
Appraise records stored by or donated to the State Archives to assess historical and real value.
Conducts on-site inspection and surveys of records, record collections, and/or records conservation programs of state and local agencies to determine archival historical value and conservation needs.
Inventories existing and incoming record collections.
Compiles reports on newly acquired records collections and other matters relative to the mission of the State Archives.
Schedules pickup of off-site records and manuscript collections and assigns personnel for this purpose.
Establishes priorities for archival processing, storage, destruction and description projects, drafting arrangement and description standards and practices governing the maintenance of these records.
Works with genealogical groups in identifying and securing new archival collections.
Provides microfilm records management services to private and commercial firms, organizations, and individuals on a contract basis.
Evaluates existing and/or develops new programs for archival/historical documents conservation operations within the State Archives and in other organizations throughout the state.
Evaluates and conducts conservation treatment on damaged archival documents to ensure long-term preservation.
Assembles research findings to prepare correspondence, special studies and reports, articles for publication in professional journals, and formal papers for presentation at professional conferences.
Assesses, indexes, and catalogues materials for the records of the conservation laboratory.
Directs and/or performs research to provide historical verification and assist in designing, arranging, and presenting display exhibits and furnishes data to ensure that proper preservation and environmental conditions are met and maintained.
Advises and educates agencies and institutional personnel relevant to ways of implementing survey results and findings.
Conducts records management training.
Assists in disaster recovery planning to provide the availability of and access to organizational records and information following a business disruption.
Assists agencies with their records management needs; maintains a master list of governmental agencies of the State.
Performs reviews of agency records retention schedules and policies to ensure conformity with laws and rules governing records management.
Confers with professional staff regarding organization, programs and project development, budget preparation, legal requirements, and policies for record retention.
May reviews work of employees in the section to guarantee quality and quantity controls are met according to recognized archival standards.
Reviews and updates data on agency records management activities for agency history files.
QUALIFICATION REQUIREMENTS:MINIMUM QUALIFICATIONS:
Five years of experience in historical research, archival operations, records management, records preservation, or college-level teaching in a humanities field; OR
Six years of full-time work experience in any field plus two years of experience in historical research, archival operations, records management, records preservation, or college-level teaching in a humanities field; OR
A bachelor's degree plus two years of experience in historical research, archival operations, records management, records preservation, or college-level teaching in a humanities field; OR
An advanced degree in a social science or humanities field plus one year of experience in historical research, archival operations, records management, records preservation, or college-level teaching in a humanities field.
EXPERIENCE SUBSTITUTION:
Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.