167730
ARCHIVES SPECIALIST A
AS612 $35,069 - $68,806
Creation Date: 03/17/2003
Change Date: 10/01/2022
FUNCTION OF WORK:To perform professional archival activities related to the identification, collections, preservation, and maintenance of records and artifacts.
LEVEL OF WORK:SUPERVISION RECEIVED:Typically direct from an Archives Supervisor. May receive supervision from higher level personnel.
SUPERVISION EXERCISED:LOCATION OF WORK:JOB DISTINCTIONS:Differs from Arachives Specialist B by the absence of experience level duties and responsibilities.
CORE COMPETENCIES:
IDENTIFIED BY STATE CIVIL SERVICE, CORE COMPETENCIES ARE THE KNOWLEDGE, SKILLS,
ABILITIES AND BEHAVIORS BASED ON THE WORK TASKS OUTLINED IN THE EXAMPLES OF WORK.
MORE INFORMATION ON THE SCS COMPETENCY MODEL CAN BE FOUND
HERE.
| Communicating Effectively | Developing Plans | Displaying Expertise |
| Focusing on Customers | Making Accurate Judgments | Managing Projects |
| Managing Resources | Thinking Critically | Training Others |
EXAMPLES OF WORK:EXAMPLES BELOW ARE A BRIEF SAMPLE OF COMMON DUTIES ASSOCIATED WITH THIS JOB TITLE. NOT ALL POSSIBLE TASKS ARE INCLUDED.
NOTE: In order to provide adequate coverage and services to meet the internal demands and the demands of all clients, persons occupying these positions will be crossed trained to perform any of the listed examples of work and may be called upon to work in any of the programs within the Archives Division.
Arranges and prepares descriptions of archival collections.
Develops finding aids for materials accessioned into archival repository.
Consults with researchers to determine their interest and needs in order to recommend to them appropriate research sources and finding aids.
Examines documents and determines need for repair to arrest deterioration and performs routine repair according to established archival techniques; notifies supervisor of documents which requires extensive treatment and arranges for transfer to the Conservation Laboratory.
Performs reference and research concerning historical events, collections and genealogy; answer inquiries and furnishes information relating to historical collections; assists the public in locating informational materials.
Conducts research of birth, death, and marriage records for patrons and provide certified or non-certified copies of these vital records when requested.
Prepares materials received by Acquisition Section for shelving by indicating space locations and accession numbers on boxes, folders and three-dimensional items.
Maintains files of agency records transmittal forms and disposal notice forms for the Records Center.
Assists with the planning and implementation of in-house and traveling exhibits.
Consults with Acquisitions Section on identifying materials suitable for display. Arranges for loan of materials maintained in archival holdings for in-house and traveling exhibits.
Processes record microfilm. Reviews records to identify duplicates, records in need of repair, and records containing confidential material.
Participates in the conservation and preservation of archival holdings, oversees the reproduction of holdings, and reviews requests for the reproduction of holdings.
Researches and identifies recordkeeping requirements to document business functions of state agencies.
Assists in providing records and information management training for state agencies.
Assists in disaster recovery planning to provide for the availability of and access to organizational records and information following a business disruption.
QUALIFICATION REQUIREMENTS:MINIMUM QUALIFICATIONS:
Three years of experience in historical research, archival operations, records management, records preservation, or college-level teaching in a humanities field; OR
Six years of full-time work experience in any field; OR
A bachelor's degree.
EXPERIENCE SUBSTITUTION:
Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.